Commitment to Child Safety

Statement Of Commitment:

All staff, volunteers and students of Exercise Research Australia are required to observe child safe principles and expectations for appropriate behaviour towards and in the company of children, as noted below.

All personnel of Exercise Research Australia are responsible for supporting the safety, participation, wellbeing and empowerment of children by:

adhering to Exercise Research Australia’s child safe policy at all times / upholding Exercise Research Australia’s statement of commitment to child safety at all time
taking all reasonable steps to protect children from abuse
treating everyone with respect
listening and responding to the views and concerns of children, particularly if they are telling you that they or another child has been abused and/or are worried about their safety or the safety of another
promoting the cultural safety, participation and empowerment of children with culturally and/or linguistically diverse backgrounds (for example, by having a zero tolerance of discrimination)
promoting the safety, participation and empowerment of children with a disability (for example, during personal care activities)
ensuring as far as practicable that adults are not left alone with a child
reporting any allegations of child abuse to Exercise Research Australia’s Child Safety Ambassador, and ensure any allegation is reported to the police or child protection
reporting any child safety concerns to Exercise Research Australia’s Child Safety Ambassador
if an allegation of child abuse is made, ensure as quickly as possible that the child(ren) are safe
encouraging children to ‘have a say’ and participate in all relevant organisational activities where possible, especially on issues that are important to them.

Staff and volunteers must not:

develop any ‘special’ relationships with children that could be seen as favouritism (for example, the offering of gifts or special treatment for specific children)
exhibit behaviours with children which may be construed as unnecessarily physical (for example being alone in a 1 on 1 situation with a child). Being alone with a child could be appropriate sometimes, for example while fitting a heart rate monitor to a student in the lab- keep the door open
put children at risk of abuse (for example, by locking doors)
do things of a personal nature that a child can do for themselves, such as toileting or changing clothes
engage in open discussions of a mature or adult nature in the presence of children (for example, personal social activities)
use inappropriate language in the presence of children
express personal views on cultures, race or sexuality in the presence of children
discriminate against any child, including because of culture, race, ethnicity or disability
have contact with a child or their family outside of our organisation without our child safety ambassador knowledge and/or consent (for example, no babysitting). Accidental contact, such as seeing people in the street, is appropriate)
have any online contact with a child or their family (unless necessary, for example providing families with e-newsletters)
ignore or disregard any suspected or disclosed child abuse.

By observing these standards, you acknowledge your responsibility to immediately report any breach of this code to Exercise Research Australia’s Child Safety Ambassador

If you believe a child is at immediate risk of abuse phone 000.

Our Staff And Volunteers

This policy guides our staff, students and volunteers on how to behave with children in our organisation.

Our staff and student interns must agree to abide by our code of conduct which specifies the standards of conduct required when working with children.

Employed staff are inducted into the Child Protection Code of Conduct and our Policy including other relevant supporting documents relevant to the policy on their CANVAS (LMS) Staff induction page to ensure they are aware of the policy and procedure and commit to adhering to them both. Inducted staff are tested on their knowledge of our policy and procedure via quizzes.

Students are inducted into the Child Protection Code of Conduct and our Policy on their CANVAS (LMS) student ‘program essentials’ page to ensure they are aware of the policy and procedure and commit to adhering to them both. The induction includes a 5 minute video explaining the student’s responsibilities with regard to Child Safety whilst at ERA or whilst they are out on placement activities. Students then tick a declaration to state they Confirm that they have watched and understood the ERA Child Safety presentation and understand their requirements and obligations relating to the reporting of child abuse/ risk of child abuse.

Our Commitment To Child Safety

Our organisation is committed to child safety.
We want children to be safe, happy and empowered.
We support and respect all children, as well as our staff and volunteers. We are committed to the safety, participation and empowerment of all children.
We have zero tolerance of child abuse, and all allegations and safety concerns will be treated very seriously and consistently with our robust policies and procedures.
We have legal and moral obligations to contact authorities when we are worried about a child’s safety, which we follow rigorously.
Our organisation is committed to preventing child abuse and identifying risks early, and removing and reducing these risks.
Our organisation has robust human resources and recruitment practices for all staff and volunteers.
Our organisation is committed to regularly training and educating our staff and volunteers on child abuse risks.
We are committed to the cultural safety of children from a culturally and/or linguistically diverse backgrounds, and to providing a safe environment for children with a disability.
We have specific policies, procedures and training in place that support our leadership team, staff and volunteers to achieve these commitments.
If you believe a child is at immediate risk of abuse phone 000.

Our Children

We promote diversity and tolerance in our organisation, and people from all walks of life and cultural backgrounds are welcome. In particular we:

promote the cultural safety, participation and empowerment of children from culturally and/or linguistically diverse backgrounds
ensure that children with a disability are safe and can participate equally.

Training And Supervision

Training and education is important to ensure that everyone in our organisation understands that child safety is everyone’s responsibility.

Our organisational culture aims for all staff and student interns to feel confident and comfortable in discussing any allegations of child abuse or child safety concerns. We train our staff and volunteers to identify, assess, and minimise risks of child abuse and to detect potential signs of child abuse.

We also support our staff and student interns through ongoing supervision to: develop their skills to protect children from abuse; and promote the cultural safety of children from linguistically and/or diverse backgrounds, and the safety of children with a disability.

New employees and student interns will be supervised regularly to ensure they understand our organisation’s commitment to child safety and that everyone has a role to play in protecting children from abuse, as well as checking that their behaviour towards children is safe and appropriate (please refer to this organisation’s code of conduct to understand appropriate behaviour further). Any inappropriate behaviour will be reported through appropriate channels, including the Department of Health and Human Services and Victoria Police, depending on the severity and urgency of the matter.

Recruitment

We take all reasonable steps to employ skilled people to work with children. We develop selection criteria and advertisements which clearly demonstrate our commitment to child safety and an awareness of our social and legislative responsibilities. Our organisation understands that when recruiting staff and volunteers we have ethical as well as legislative obligations.

All people engaged in child-related work, including student interns, are required to hold a Working with Children Check and to provide evidence of this Check. Please see the Working with Children Check for further information

We carry out reference checks and police record checks to ensure that we are recruiting the right people. Police record checks are used only for the purposes of recruitment and are discarded after the recruitment process is complete. We do retain our own records (but not the actual criminal record) if an applicant’s criminal history affected our decision-making process.

If during the recruitment process, if a person’s records indicate a criminal history then the person will be given the opportunity to provide further information and context.

Fair Procedures For Personnel

The safety and wellbeing of children is our primary concern. We are also fair and just to personnel. The decisions we make when recruiting, assessing incidents, and undertaking disciplinary action will always be thorough, transparent, and based on evidence.

We record all allegations of abuse and safety concerns using our incident reporting form, including investigation updates. All records are securely stored.

If an allegation of abuse or a safety concern is raised, we provide updates to children and families on progress and any actions we as an organisation take.

Privacy

All personal information considered or recorded will respect the privacy of the individuals involved, whether they be staff, student interns, parents or children, unless there is a risk to someone’s safety. We have safeguards and practices in place to ensure any personal information is protected. Everyone is entitled to know how this information is recorded, what will be done with it, and who will have access to it.

Legislative Responsibilities

Our organisation takes our legal responsibilities seriously, including:

Failure to disclose: Reporting child sexual abuse is a community-wide responsibility. All adults in Victoria who have a reasonable belief that an adult has committed a sexual offence against a child under 16 have an obligation to report that information to the police.[1]
Failure to protect: People of authority in our organisation will commit an offence if they know of a substantial risk of child sexual abuse and have the power or responsibility to reduce or remove the risk, but negligently fail to do so.[2]

Any personnel who are mandatory reporters must comply with their duties.[3]

Risk Management

In Victoria, organisations are required to protect children when a risk is identified (see information about failure to protect above). In addition to general occupational health and safety risks, we proactively manage risks of abuse to our children.

We have risk management strategies in place to identify, assess, and take steps to minimise child abuse risks, which include risks posed by physical environments (for example, any doors that can lock), and online environments (for example, no staff or volunteer is to have contact with a child in organisations on social media).

Regular Review

This policy will be reviewed every two years and following significant incidents if they occur. We will ensure that staff and students interns have the opportunity to contribute. Where possible we do our best to work with culturally and/or linguistically diverse communities and people with a disability.

Allegations, Concerns And Complaints

Our organisation takes all allegations seriously and has practices in place to investigate thoroughly and quickly. Our staff and volunteers are trained to deal appropriately with allegations.

We work to ensure all children, families, staff and student interns know what to do and who to tell if they observe abuse or are a victim, and if they notice inappropriate behaviour.

We all have a responsibility to report an allegation of abuse if we have a reasonable belief that an incident took place (see information about failure to disclose above).

If an adult has a reasonable belief that an incident has occurred then they must report the incident. Factors contributing to reasonable belief may be:

a child states they or someone they know has been abused (noting that sometimes the child may in fact be referring to themselves)
behaviour consistent with that of an abuse victim is observed[4]
someone else has raised a suspicion of abuse but is unwilling to report it
observing suspicious behaviour.

[1] A person will not commit this offence if they have a reasonable excuse for not disclosing the information, including a fear for their safety or where the information has already been disclosed.

[2] Further information about the failure to protect offence is available on the Department of Justice and Regulation website

[3] Mandatory reporters (doctors, nurses, midwives, teachers (including early childhood teachers), principals and police) must report to child protection if they believe on reasonable grounds that a child is in need of protection from physical injury or sexual abuse.

See the Department of Health and Human Services website for information about how to make a report to child protection

[4] For example behaviour, please see An Overview of the Victorian child safe standards